Clearly identify the behavior or situation you're addressing. Vague feedback can be confusing and less actionable.
Begin with positive reinforcement or acknowledge areas where the individual is excelling. This sets a constructive tone and highlights their strengths.
Address areas for improvement in a tactful and constructive manner. Use "I" statements to express your observations and feelings without placing blame.
Provide actionable suggestions or solutions to help the individual make meaningful changes or improvements. Be specific about what they can do differently.
Encourage the recipient to share their perspective and feelings about the feedback. Active listening fosters a two-way conversation and demonstrates respect.
Schedule a follow-up discussion to track progress, provide additional guidance, and ensure that the feedback is being implemented effectively.
Show empathy and understanding towards the individual's challenges or circumstances. This helps create a supportive and safe environment for growth.